PMI Conference 2025 Vendor FAQ

Helpful information for vendors & sponsors as they prepare for the conference.
Last Updated: Wednesday January 15, 2025

Vendor Table Assignments

 

Conference App Info & Attendee Info Requested

Each vendor/sponsor should have received emails with instructions related to how to update the vendor profile in the conference app.

Below is a link to let us know who will be attending on behalf of your organization, and how to send us the banner ad to scroll across the bottom of the conference app.  The password was previously emailed to the primary contact for your organization.  If you are unable to locate it, please contact us.

Here's the link: https://survey.alchemer.com/s3/8155835/PMI-Conference-Vendor-Sponsor-Profile-2025

2025 Conference App Info Details:

Please note that vendors will NOT be able to log into the conference app until the link above is submitted to us (please allow 24 hours for us to process the information submitted).

Download the conference app and log in with the instructions found here: https://pediatricsupport.com/guide2025

Vendor Opportunities

We still have a handful of vendor tables remaining for the upcoming conference.  If you are interested in purchasing a vendor table, please visit: https://pmi2025sponsor.rsvpify.com/

Hotel Room Block Info

Access to the hotel room block was closed January 9, 2025

As of today, there are still room available outside the discount block.  Click here to book your room at the Royal Sonesta.

Additional Vendor Passes

Each vendor table comes with two (2) vendor passes.  If you need more, they can be purchased here: https://pmi2025sponsor.rsvpify.com/

Welcome Bag Inserts

We will be handing out 400 conference bags. Please plan to ship them to the following address to arrive no later than Wednesday, January 22, 2025:

Paul Vanchiere
17803 Country Cove
Cypress, TX 77433

The following vendors/sponsors have purchased the "Welcome Bag Insert" option:

  • Altus Pediatric Billing
  • Canid
  • Mead Johnson Nutrition
  • Office Practicum
  • PCC
  • PedsOne
  • RemedyConnect
  • ResponseRX
  • TriMed EHR
  • VitalMD

If you would like to purchase the option to include Welcome Bag materials, please visit: https://pmi2025sponsor.rsvpify.com/

If you are unable to ship the materials to arrive before Wednesday, January 22, 2025, vendors will be permitted to bring the inserts to the conference but must be hand-delivered to PMI staff by 10:00 the morning of Thursday, January 30th to ensure they can be placed in the welcome bags.

Vendor Table Amenities

PMI will provide the following with each vendor table package purchased:
    • Vendor pass for up to two individuals that allows for the following:
    • Participate in all conference education session(s)​
    • Join attendees for all conference cocktail parties, meals, and breaks
    • 6-foot skirted table
    • Two chairs
    • Waste basket
    • Complimentary WiFi Access
    • Electrical service for up to 4 devices
    • Posting of vendor information in the conference app.

Vendor Table Set Up Schedule

Vendors are free to set up their tables during the following times:

  • Wednesday, January 29, 2025

    • Between 10:00AM and 8:00PM

  • Thursday, January 30, 2025

    • Between 9:00AM and 5:00PM

    • Between 8:30PM and 10:00PM

  • Friday, January 31, 2025

    • Between 8:00AM and 10:00AM

    We ask that all vendors be respectful of the setup times listed above to ensure that there is no interruption with events scheduled to take place in the vendor areas.  Please bear in mind that the cocktail parties on Thursday and Friday nights will take place in the vendor areas.

Conference Schedule

The most recent schedule can be found here.  

Please be advised that the schedule is subject to changes and vendors should rely on the conference app for the final schedule of events.

Exhibit Times

Unlike other conferences, there will not be any official "Exhibit Hall Hours".  As with past PMI conferences, the meals, breaks, and cocktail parties will take place in the vendor areas.  To gain maximum exposure, these are the times that attendees will be in the vendor areas, etc.

  • Thursday, January 30, 2025

    • Cocktail Party- 5:30 - 7:30PM​

  • Friday, January 31, 2025

    • Breakfast- 6:30-8:00AM

    • Morning Break- 10:30-11:00AM

    • Luncheon- Noon - 12:45PM

    • Afternoon Break- 2:30-3:00PM

    • Cocktail Party- 5:00-7:00PM

  •  Saturday, February 1, 2025

    • Breakfast- 6:30-8:00AM

    • Morning Break- 10:00-10:30AM

    • Luncheon- 11:30-12:30PM

    • Afternoon Break- 2:30-3:00PM


      All times are subject to adjustments.  Please plan to utilize the conference app for any updates, etc.

Exhibit Dismantle Times

We kindly ask that all vendors be prepared to dismantle their booths starting at 3:00PM on Saturday, February 2nd.  Please keep in mind that if your vendor table is located in the Legends Prefunction area we ask that you complete your dismantling by 5:00PM to avoid disruption of the Saturday evening cocktail party. (Tables assigned to locations beginning with the letter "A") 

Direct Shipping Information

Please use the following form to ship items directly to the Royal Sonesta Hotel: Click Here

 

Ship Out Details

To ship out, PMI will provide a cart for you to place your outgoing boxes to FedEx or UPS.  Please plan to have your forms completed and affixed to the box for the hotel to pick up and move to the loading dock for pick up.

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Total Investment: $799  (Savings over $2,000)

 

 

Regularly priced at $2,799 offered for a limited time

We guarantee your complete satisfaction! Should you feel that PMI's analysis hasn't fully met your expectations, ignore the invoice!