Virtual Practice Administrator Service
Expert Oversight for Your Practice's Daily Operations
Managing a medical practice is complex and time-consuming. With over 20 years of experience in private practice pediatrics, our Virtual Practice Administrator Service provides expert management, allowing you to focus on what matters most—patient care. We handle the essential administrative tasks, ensuring your practice runs smoothly and efficiently, while keeping costs predictable and controlled.
Why Choose Us?
Experienced Leadership: With over 20 years in private practice pediatrics, we understand the nuances of practice management.
Cost-Effective: Enjoy expert administrative oversight for a flat monthly fee, without the costs of hiring a full-time administrator.
Comprehensive Reporting: Receive detailed reports with actionable steps to enhance practice performance.
Customized Support: From financial monitoring to staff training, we tailor our services to meet your practice’s unique needs.
Optional Onsite Visits: Get hands-on guidance and training for deeper, more personalized support.
Cost-Effective: Enjoy expert administrative oversight for a flat monthly fee, without the costs of hiring a full-time administrator.
Comprehensive Reporting: Receive detailed reports with actionable steps to enhance practice performance.
Customized Support: From financial monitoring to staff training, we tailor our services to meet your practice’s unique needs.
Optional Onsite Visits: Get hands-on guidance and training for deeper, more personalized support.
Ready to streamline your practice’s management and boost efficiency?
Reach out to schedule a consultation and discover how our
Virtual Practice Administrator Service can benefit your practice.
What We Offer - Virtual Practice Administrator Service
Our service streamlines your practice’s administrative functions through structured weekly, monthly, quarterly, and yearly tasks. Optional onsite visits provide additional hands-on support.
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Weekly ResponsibilitiesCash Flow Monitoring: Ensure a healthy financial position by tracking inflows and outflows.
Accounts Payable Monitoring: Keep accounts current and avoid missed payments.
Staff, Supervisor, and Owner Meetings: Align goals and enhance operational efficiency.
Chart Completion Monitoring: Maintain compliance with timely chart completion.
Claim Submission Monitoring: Track claims to ensure timely reimbursement. -
Monthly ResponsibilitiesKPI Review by Practice and Provider: Analyze key metrics like patients, charges, collections, accounts receivable, and expenses.
Financial Comparison: Spot trends and opportunities by comparing performance with previous months and year-to-date figures.
Summary Report: Receive a detailed report with actionable recommendations to improve financial performance. -
Quarterly ResponsibilitiesMonthly Reports Compilation: Consolidate monthly reports into a comprehensive quarterly summary.
Quarterly Comparisons: Track growth by comparing quarter-to-date figures with previous quarters. -
Yearly ResponsibilitiesComprehensive KPI Review: Analyze critical metrics such as Sick-to-Well Visit Ratios and Evaluation & Management (EM) Code Distribution.
Provider Compensation & Bonus Review: Ensure staff and provider bonuses align with performance metrics.
Annual Strategic Planning: Align practice goals with leadership during annual strategy sessions.
Training Program Recommendations: Suggest and conduct training programs to improve staff efficiency.
Weekly Responsibilities
- Cash Flow Monitoring: Ensure a healthy financial position by tracking inflows and outflows.
- Accounts Payable Monitoring: Keep accounts current and avoid missed payments.
- Staff, Supervisor, and Owner Meetings: Align goals and enhance operational efficiency.
- Chart Completion Monitoring: Maintain compliance with timely chart completion.
- Claim Submission Monitoring: Track claims to ensure timely reimbursement.
Monthly Responsibilities
- KPI Review by Practice and Provider: Analyze key metrics like patients, charges, collections, accounts receivable, and expenses.
- Financial Comparison: Spot trends and opportunities by comparing performance with previous months and year-to-date figures.
- Summary Report: Receive a detailed report with actionable recommendations to improve financial performance.
Quarterly Responsibilities
- Monthly Reports Compilation: Consolidate monthly reports into a comprehensive quarterly summary.
- Quarterly Comparisons: Track growth by comparing quarter-to-date figures with previous quarters.
Yearly Responsibilities
- Comprehensive KPI Review: Analyze critical metrics such as Sick-to-Well Visit Ratios and Evaluation & Management (EM) Code Distribution.
- Provider Compensation & Bonus Review: Ensure staff and provider bonuses align with performance metrics.
- Annual Strategic Planning: Align practice goals with leadership during annual strategy sessions.
- Training Program Recommendations: Suggest and conduct training programs to improve staff efficiency.
Virtual Practice Administrator Service - Pricing
Virtual Practice Administrator Service
Virtual Practice Administrator Service: $2,500 per month
(Includes 192 virtual hours per year—16 hours per month)
(Includes 192 virtual hours per year—16 hours per month)
Virtual Practice Admin Service + Quarterly Onsite Visits (Optional)
Virtual Practice Admin Service + Quarterly Onsite Visits (Optional): $4,500 per month + travel expenses
(Includes 192 virtual hours per year and 160 hours of onsite support annually)
(Includes 192 virtual hours per year and 160 hours of onsite support annually)
Optional Add-on - Quarterly Onsite Visits
For practices needing more hands-on support, we offer optional quarterly onsite visits.
- In-person meetings with staff and management.
- Hands-on management of key operational areas.
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Customized training sessions for staff.
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___ Days Onesite Each Visit
Cost: $4,500 per quarterly visit + travel expenses
Contact Us Today!
Ready to streamline your practice’s management and boost efficiency?
Reach out to schedule a consultation and discover how our Virtual Practice Administrator Service can benefit your practice.