PMI Conference 2026 Vendor FAQ

Helpful information for vendors & sponsors as they prepare for the conference.
Last Updated: Wednesday January 04, 2026

Vendor Table Assignments

VendorTableLocations

 

VendorTables-1

 

Conference App Info & Attendee Info Requested

Each vendor/sponsor's primary contact should have received an email with instructions related to how to update the vendor profile in the conference app.

Below is a link to let us know who will be attending on behalf of your organization.  This will be used to ensure that the correct badges are printed, etc.  The password was previously emailed to the primary contact for your organization.  If you are unable to locate it, please contact us.

Here's the link: https://survey.alchemer.com/s3/8637112/PMI-Conference-Vendor-Sponsor-Attendees-2026-copy

2026 Conference App Info Details:

 

Download the conference app and log in with the instructions found here: https://pediatricsupport.com/guide2025

Hotel Room Block Info

Access to the hotel room block will close January 14, 2026

As of today, there are still room available outside the discount block.  Click here to reserve your room(s) in the discounted hotel room block ($235 per night)

Additional Vendor Passes

Each vendor table comes with one (1) vendor pass.  If you need more, they can be purchased here: https://pmi2026sponsor.rsvpify.com/

Welcome Bag Inserts

We will be handing out 450 conference bags. Please plan to ship them to the following address to arrive no later than Wednesday, January 23, 2026:

Paul Vanchiere
17803 Country Cove
Cypress, TX 77433

The following vendors/sponsors have purchased the "Welcome Bag Insert" option:

  • Altus Pediatric Billing
  • AM Med Solutions
  • Canid
  • CloudTalk USA
  • PedsOne
  • Reckitt/Mead Johnson
  • TeddyChat
  • VitalMD

If you would like to purchase the option to include Welcome Bag materials, please visit: 

If you are unable to ship the materials to arrive before Wednesday, January 23, 2026, vendors will be permitted to bring the inserts to the conference but must be hand-delivered to PMI staff by 9:00 the morning of Thursday, February 5, 2026 to ensure they can be placed in the welcome bags.

Vendor Table Amenities

PMI will provide the following with each vendor table package purchased:
    • Vendor pass for up to on individual that allows for the following:
    • Participate in all conference education session(s)​
    • Join attendees for all conference cocktail parties, meals, and breaks
    • 6-foot skirted table
    • Two chairs
    • Waste basket
    • Complimentary WiFi Access
    • Electrical service for up to 4 devices
    • Posting of vendor information in the conference app.
    • Complimentary use of QR scanner via conference app (New for 2026)

Vendor Table Set Up Schedule

Vendors are free to set up their tables during the following times:

  • Wednesday, February 4, 2026

    • Between 6:30PM and 10:00PM

  • Thursday, February 5, 2026

    • Between 9:00AM and 5:00PM

    • Between 8:30PM and 10:00PM

  • Friday, February 6, 2026

    • Between 6:30AM and 10:00AM

    We ask that all vendors be respectful of the setup times listed above to ensure that there is no interruption with events scheduled to take place in the vendor areas.  Please bear in mind that the cocktail parties on Thursday and Friday nights will take place in the vendor areas.

Conference Schedule

The most recent schedule can be found here.  

Please be advised that the schedule is subject to changes and vendors should rely on the conference app for the final schedule of events.

Exhibit Times

Unlike other conferences, there will not be any official "Exhibit Hall Hours".  As with past PMI conferences, the meals, breaks, and cocktail parties will take place in the vendor areas.  To gain maximum exposure, these are the times that attendees will be in the vendor areas, etc.

  • Thursday,  February 5, 2026

    • Cocktail Party- 5:00 - 7:00PM​

  • Friday, February 6, 2026

    • Breakfast- 7:00-9:00AM

    • Luncheon- 11:30AM- 12:30PM

    • Afternoon Break- 2:30-3:00PM

    • Cocktail Party- 5:00-7:00PM

  •  Saturday, February 7, 2026

    • Breakfast- 7:00-9:00AM

    • Luncheon- Noon-1:00PM

    • Afternoon Break- 3:00-3:30PM

    •  

      Cocktail Party- 5:30-7:30PM

      All times are subject to adjustments.  Please plan to utilize the conference app for any updates, etc.

Exhibit Dismantle Times

We kindly ask that all vendors dismantle their booths no earlier than 3:30PM on Saturday, February 7th.  All vendors are welcome to keep their vendor tables in place until after the cocktail party on Saturday night (Feb. 7th).  We ask that vendors refrain from tearing their tables down during the Saturday evening cocktail party.

Direct Shipping Information

Please use the following form to ship items directly to the Marriott Hotel: Click Here

 

Ship Out Details

To ship out, PMI will provide a cart for you to place your outgoing boxes to FedEx or UPS.  Please plan to have your forms completed and affixed to the box for the hotel to pick up and move to the loading dock for pick up.

Get Started Now

Total Investment: $799  (Savings over $2,000)

 

 

Regularly priced at $2,799 offered for a limited time

We guarantee your complete satisfaction! Should you feel that PMI's analysis hasn't fully met your expectations, ignore the invoice!